OSTIM MEDICAL INDUSTRY CLUSTER ASSOCIATION 7TH ORDINARY GENERAL ASSEMBLY
The 7th Ordinary General Assembly Meeting of our association will be held at our association's headquarters (OSTİM Organized Industrial Zone Directorate Conference Hall – 100th Year Boulevard No:101/A Ostim, Yenimahalle / Ankara) on 16/05/2026 at 10:00 with a simple majority. If a quorum is not reached at the first meeting, the meeting will be held without a quorum on 05/06/2026 at the same time and address with the following agenda.
If you are unable to attend the meeting, you can authorize another company official or employee to represent your organization at our 7th Ordinary General Assembly by completing the Representative Notification Form in Appendix 1 and ensuring the participation of that official in our General Assembly.
We kindly request your attendance at the meeting and extend our respectful greetings.
NOTE: The deadline for registration is May 12, 2026.
RSVP: Nilsu Erkanlı: nilsu.erkanli@ostim.org.tr / 0312 385 50 90-1500 / 0543 454 55 74
Agenda:
09:30 - 10:00: Registration
- Opening, Moment of Silence and National Anthem
- Opening Speeches
- Formation of the Presidium
- Presentation of the Board of Directors' Activity Report, Income-Expenditure Accounts and Audit Committee Reports
- Separate Approval of the Board of Directors' Activity Report, Income-Expenditure Accounts and Audit Committee Reports
- Discussion and Approval of the New Term Work Program and Estimated Budget
- Amendment of the Bylaws
- Election of the Regular and Substitute Members of the Board of Directors and Audit Committee
- Wishes, Suggestions and Closing
APPENDIX-1-REPRESENTATIVE NOTIFICATION LETTER
SIGNED 7TH GENERAL ASSEMBLY ANNOUNCEMENT TEXT
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Important Announcement
Dear Members,
Please submit your attendance confirmations for the general assembly meetings by May 12, 2026 for the first meeting and by May 25, 2026 for the second meeting.
If the company representative is unable to attend the meeting, the representative notification form of the company's appointed representative, along with their signature specimen, must be submitted to us.
The submitted participation and representative notifications will be formalized after being approved by the Board of Directors and recorded in the decision book.
Sincerely, Board of Directors
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7th ORDINARY GENERAL ASSEMBLY MEETING: IMPORTANT ANNOUNCEMENT REGARDING REPRESENTATION AND VOTING PROCEDURES
Dear Members, In accordance with the official information and legal opinion conveyed to all OSTİM cluster associations by the OSTİM OSB Directorate, we would like to inform you of the following points to ensure that there are no legal issues in the representation and voting processes at our general assembly: Representation of Legal Entity Members (Companies) In accordance with the associations legislation and relevant legal opinion, it is not possible to vote by proxy at the general assembly. Our companies can only be represented at the general assembly in the following ways: Legal Representative: The company's current authorized signatory (Chairman of the Board/Manager) can attend in person and vote. (Authorized person in the association) Appointed Representative: If the legal representative cannot attend, a person from within the institution must be appointed as a representative by a decision of the company's authorized body (Board of Directors, etc.).
Importance of Submitting Documents in Advance To avoid congestion during registration on the day of the general assembly, to prevent loss of time, and to eliminate the risk of the general assembly being canceled on procedural grounds by confirming the accuracy of the submitted documents in advance, it is of great importance that these documents are submitted to us in advance. Notification Schedule We kindly request that representative notifications be submitted to us by the end of business on May 14, 2026 for the first meeting on May 16, 2026, and no later than May 25, 2026 for the second meeting on June 5, 2026. Required Documents:
- Representative Notification Letter (Appendix-1)
- Current Signature Circular of the Company or a Sample of the Board of Directors' Resolution Regarding the Appointment of a Representative
Contact and RSVP: Nilsu Erkanlı Email: nilsu.erkanli@ostim.org.tr Tel: 0543 454 55 74 Sincerely, OSTİM Medical Industry Cluster Association Board of Directors
